We are working to reduce the cost of off-site storage by closely scrutinizing what we send to Iron Mountain.  Please review the Finance and Administration retention schedule to determine if the records you would like to store are covered by that retention schedule. Finance and Administration is responsible for maintaining the official record. Convenience records (or copies of official records) do not need to be kept by offices and divisions. Personal records, such as reference materials, newspaper clippings, books, journals, back up copies of PR’s, invoices, personnel profile changes, performance appraisals, journal entries, business calendars, office supplies, and financial reports cannot be sent to storage. If you think you have materials that could be of historic significant, contact the Archivist to see if those materials meet the criteria to be accepted into the Archives.